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Assistant to the Dean - Stephen Poorman College of Business, Information Systems, and Human Services

Please see Special Instructions for more details.

* For full consideration, please apply by September 29, 2017; however, applications will be accepted until the position is filled. * Applicants must provide the name, phone number, and email address for three professional preferences.

Posting Details

Position Details

Posting Number S0362
Position Title Assistant to the Dean - MGMT 160
Department Academic Deans
Bargaining Unit
Position Type Management
Full-time/ Part-time Full-time
If Part-time, specify percentage
Temporary/ Permanent Permanent
Salary Commensurate with Experience
Work Hours 8:00 to 16:00
Work Schedule Mon. - Fri.
Anticipated Start Date November 6, 2017
Anticipated End Date None

Position Summary Information

Job Description Summary

Lock Haven University invites applications for a full-time, permanent Assistant to the Dean – Manager 160 position to begin on or about November 6, 2017.

Reporting directly to the Academic Dean of the Stephen Poorman College, the Assistant to the Dean provides the dean with support in managing the administrative affairs of the College, including gathering and reporting workload information, tracking budgets and providing reports as requested, issuing summer and winter intersession contracts, monitoring processing of faculty evaluation folders, monitoring and planning the schedule, and other duties as assigned. This position will provide vital support to the function and execution of duties and activities assigned to the Dean of the Stephen Poorman College of Business, Information Systems, and Human Services to insure student success.

Essential Duties

• Insures accuracy and completeness of various folders, documents, activities, functions
• Tracks, monitors, and prepares reports on the College’s budget
• Monitors class enrollments and advises on low-enrolled and high-demand class sections
• Interacts with various other areas of the university (Registrar, Admissions, Institutional Data, Distance Ed, etc., etc.)
• Has a thorough understanding of workload; prepares and interprets such reports
• Has a thorough understanding of budgets
• Works with Human Resources for varied needs of College Department Chairs; stipends; etc.
• Understands Distance Ed requirements and process; processes payment for courses
• Highly organized and knowledgeable of University policies and procedures
• Able to plan and help execute special activities (New Faculty Orientation, etc.)
• Advanced office skills and telephone skills
• Ability to prioritize office activities
• Able to master various computer software used in reporting and daily functions

Specific Duties

• Work with administration and Lock Haven Community to establish and maintain Partnerships.
• Run and update Faculty Workload and update contract hours in Jenzabar each semester. Calculate overload and preps and forward to HR for payment.
• Track and report faculty leave coverage (administrative and FMLA), in CARS.
• Ensure all faculty evaluation folders are complete. Do covers for evaluation folders.
• Issue Summer and Winter Intersession Contracts in accordance with the CBA.
• Track, monitor, and produce reports on College operating, academic equipment, student employment and foundation budgets.
• Monitor course enrollments during registration periods and advise dean of low-enrolled sections or high-demand sections that are closed out for graduate and undergraduate programs; liaise with the Registrar and Department Chairs on enrollment issues during registration.
• Request student assistant assignments for large classes.
• Line requests – fill out the information on the forms and prepare for departments.
• Review economic modeling data for new and existing programs.
• Assist in planning College-wide and departmental events.
• Serve on Title IX Judicial Committee as needed.
• Serve as Registry Administrator of the College for the Minors on Campus Policy
• Review, process and track reassigned time each year to update and do memos for the President’s approval and send to faculty with their job descriptions; solicit targets for each reassignment and collect outcomes for dean’s review.
• Calculate Department Chair Stipends in accordance with the CBA.
• Track approved Distance Education requests, calculate payments and send to HR for payment.
• Assist with planning and coordination of New Faculty Orientation each fall; manage details on onboarding new faculty (keys, IDs, etc).
• Collaborate with colleges on items that require operational knowledge but do not require the Dean’s direct attention.
• Create, maintain, and update 8-semester maps in Academic Planner.
• Run, compiles and helps interpret reports in Cognos, My Haven, Jenzabar, and EMSI.
• Has clear understanding of CBA requirements.
• Other duties necessary to keep the dean’s offices running smoothly.

Minimum Qualifications (Required Knowledge, Skills and Abilities)
  • An associate’s degree is required.
  • The successful candidate must demonstrate excellent writing, speaking, and listening skills; ability to organize workflow and work independently; attention to accuracy and detail; professional and diplomatic people skills; and knowledge of relevant word processing and data management software.
Preferred Qualifications
  • A bachelor degree is preferred.
  • Experience in higher education is a plus.
Physical Demands

Posting Detail Information

Open Date 09/08/2017
Close Date
Special Instructions to Applicants
  • For full consideration, please apply by September 29, 2017; however, applications will be accepted until the position is filled.
  • Applicants must provide the name, phone number, and email address for three professional preferences.
Background Clearances

In accordance with Act 153 of 2014 (HB 435), appointment is contingent upon completion of a satisfactory background investigation which includes, but is not limited to, Act 34, Pennsylvania Criminal Record Clearance; Act 151, Child Abuse Clearance; and Act 114, Federal Bureau of Investigations (FBI) Criminal Background Checks.

Appointment is provisional for a single 90 day period provided the “Arrest/Conviction Report and Certification Form” and verification of your application for the three background checks are returned to Deana Hill, Associate VP for Human Resources.

Diversity Statement

Lock Haven University is profoundly dedicated to cultural diversity and supports the integration of diverse and international perspectives within the working and learning environment. LHU is an equal opportunity/affirmative action employer and encourages applications from people of color, women, veterans, and persons with disabilities. To learn more about diversity at LHU and in our community, visit our website at

About LHU

A career at Lock Haven University (LHU) is a distinctly unique and exciting opportunity. We encourage and support diversity and international perspectives within the working and learning environment. LHU is located in central Pennsylvania along the Susquehanna River and the picturesque Bald Eagle Mountains. LHU is one of fourteen universities in the Pennsylvania State System of Higher Education (PASSHE).

Quick Link
Annual Security Report (Clery Act)

The Lock Haven University’s Annual Security Report and Fire Safety Report are now available on-line or in paper form by request. Federal law requires these reports to contain policy statements, crime and fire safety statistics for the university. The policy statements address the university’s policies, procedures, and programs concerning safety and security, i.e. policies for responding to emergency situations, fire safety procedures and statistics, and sexual offenses, etc. Three years’ worth of statistics is included for certain types of crimes that were reported to have occurred on campus, in on-campus buildings, or off-campus sites property owned or controlled by the university and on public property within, or immediately adjacent to the campus. The Security and Fire Report is available online at:

You may also request a paper copy from the Public Safety Office located in the Glennon Infirmary building or by calling 570-484-2278.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained? (DEFINED)
    • High School Degree/GED
    • Associates degree
    • Bachelors Degree
    • Masters Degree
    • ABD
    • D. Ed.
    • Ph. D
  2. * How many years of experience do you have in this type of position?
    • Under 1 year
    • 1-3 years
    • 4-6 years
    • Over 7 years
  3. * Identify software programs with which you are familiar and provide a brief description of your level of proficiency.

    (Open Ended Question)

  4. * Do you have SAP Experience?
    • Yes
    • No
  5. * How many years do you have working in higher education?
    • Less than 2
    • 2 to 4 years
    • 5 or more
  6. * Do you have any experience with a student information system (i.e. CARS/Jenzabar, Datatel, PeopleSoft, Banner)?
    • Yes
    • No
  7. * Can you perform the essential duties of this position with or without accommodations?
    • Yes
    • No
  8. * Please indicate where you heard about this employment opportunity.
    • Local Newspaper (The Express, Sun Gazette, CDT)
    • The Chronicle (print/online)
    • Diverse Issues in Higher Education
    • The Hispanic Outlook
    • Professional journal
    • Electronic list serve
    • Personal Referral
    • LHU Website
    • CareerLink Office
    • HERC website (NJ/PA/DE)
    • Inside Higher Ed
    • Other

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Academic Transcripts